Everyone has their own schedules and they fill up fast. This makes finding the time to hold meetings more and more difficult. It is common for people to have back to back meetings with no time in between for travel or processing information. Having a smarter meeting planner is vital to boost productivity in the fast-paced nature of the urban lifestyle.
We interviewed three working individuals, all of whom said they have to rush to attend the latter of their back-to-back meetings. This is stressful and decreases productivity. They also reflected that successful meetings they’ve attended are usually highly structured with key points as guides.
Framing the Problem
We built 2 separate personas. One for a meeting attendee and one for a meeting organizer to better understand the problem from both perspectives.
Structuring the App
For our initial four sketches, we explored different features we could possibly integrate into the app. We incorporated a checklist, a chat function and an overlay calendar.
Testing our First Prototype
For this prototype, we focused on putting our proposed features together and designing a cleaner interface. Instead of detailing the screens, we wanted to get the general features of the product out to testing to see its relevance. We sent an interactive prototype to www.usertesting.com and had 3 users test our product.
Out of the three users that tested our product, two of them said that they were highly likely to recommend this interface to a friend or colleague. However all users gave different feedback on how the usability of the interface could be improved by simplifying navigations and streamlining features.
Back to the Drawing Board
After receiving sufficient feedback, we decided to rethink our overall flow. It was clear that we needed a more accessible interface. We began by going back to pen and paper brainstorming and moved on to creating an information architecture. Instead of expanding to have more features, we wanted to narrow the product down to its essentials.