Meeting Bird

Redesigning an existing chrome extension into a full-fledged mobile app to help on-the-go individuals better plan their daily meetings.

Teammates: Rhea Jain, Tanya Agarwal

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Design Challenge

Everyone has their own schedules and they fill up fast. This makes finding the time to hold meetings more and more difficult. It is common for people to have back to back meetings with no time in between for travel or processing information. Having a smarter meeting planner is vital to boost productivity in the fast-paced nature of the urban lifestyle.

Research Findings

We interviewed three working individuals, all of whom said they have to rush to attend the latter of their back-to-back meetings. This is stressful and decreases productivity. They also reflected that successful meetings they’ve attended are usually highly structured with key points as guides.

Framing the Problem


Building Personas

We built 2 separate personas. One for a meeting attendee and one for a meeting organizer to better understand the problem from both perspectives.


Structuring the App

For our initial four sketches, we explored different features we could possibly integrate into the app. We incorporated a checklist, a chat function and an overlay calendar.


Testing our First Prototype

For this prototype, we focused on putting our proposed features together and designing a cleaner interface. Instead of detailing the screens, we wanted to get the general features of the product out to testing to see its relevance. We sent an interactive prototype to and had 3 users test our product.


User Feedback

Out of the three users that tested our product, two of them said that they were highly likely to recommend this interface to a friend or colleague. However all users gave different feedback on how the usability of the interface could be improved by simplifying navigations and streamlining features.


Back to the Drawing Board

After receiving sufficient feedback, we decided to rethink our overall flow. It was clear that we needed a more accessible interface. We began by going back to pen and paper brainstorming and moved on to creating an information architecture. Instead of expanding to have more features, we wanted to narrow the product down to its essentials.




Final Product

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